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Best Custom Invoicing and Billing Software for Small Businesses in 2023

Invoicing is a challenge for 27% of owners of small businesses, who report having trouble with the process. Additionally, 47% of small US companies reported increased billing challenges due to the epidemic. That’s why accounting and invoicing software are more crucial than ever for small business owners.

Stay Ahead with the Strategic Advantage of Invoice Software

1. Generate An Invoice Within Minutes

The manual billing procedure takes much time, and it is tiresome as you have to prove each transaction and register information in the register.

Paying attention to the manual billing process in invoicing software will consume less time, and managing will not be a problem for you as the lengthy procedure is cut short.  

Below is how computerized invoicing software can be valuable to you:

  • It saves you time as you do not have to maintain the spreadsheets.
  • It will take you many hours to fill in your essential details.
  • You can quickly mention the client’s name, payment terms, address, and payment mode.

2. Faster Billing And Instant Payments

As we have already told you, manual invoicing software takes time, making the short procedure lethargic. There are many steps to generate the invoice that can be generated in a couple of steps before the invoice is generated.

One of the best suggestions is to adopt invoicing software that makes payment processing more relaxed. Furthermore, it lets you save the earlier invoice records sent to consumers to maintain future references.

3. Easily Manage Your Business Operations

If you have seen the invoices you still need to pay, then you must know the essential way to manage your business finances in that scenario. Computerized billing software is one solution that compels you to develop and send an invoice to consumers. Furthermore, it makes the invoicing systems comfortable for you to maintain a footpath of reminders and automatically formulate invoices whenever they are shared.

4. Unlimited Cloud Storage

As a businessman, you would be anxious about the storage space on the software. You would be concerned about the software’s storage space as a small business owner. You no longer have to be concerned about losing invoices (i.e., clients’ private credit card information) thanks to the option of a cloud facility from an invoicing platform.

Additionally, you do not experience email issues or computer crashes while entering data. The billing software automatically saves and stores every entry you make online. Before choosing to use their invoicing services, you should read about their storage capacity.

5. Enhanced Security

The invoicing software will provide you with the transaction’s security, the customer’s identity, and, most notably, the cost to the buyer. However, the best online billing software caters to you with a high level of security since it must stick to PCI Security Standards. Therefore, it raises customer confidence in personal and industry data security and payment procedures.

Top 5 user-friendly billing and invoicing software

The use of custom billing software for small businesses makes it simple to send invoices to customers, keep tabs on your revenue, and automatically send payment reminders to customers who haven’t yet settled their bills. All of this works together to guarantee that small companies get payments that are correct and on schedule. Here we will evaluate five of the most well-regarded pieces of software for invoicing, to assist you in selecting the best option for your company.

We have listed the top 5 user-friendly billing and invoicing software programs for small businesses that will help you choose from the best:

1. Indy, the Greatest Overall

Indy is the finest billing and invoicing software on our list since it satisfies all of your requirements, from being simple to use to providing you with a better value thanks to its more affordable monthly fee.

When you use Indy’s invoices, collecting money won’t be difficult since the software supports all of the most common payment methods, such as PayPal and Stripe.


You do not need to pay anything to sign up for Indy or use the site to test it out. You get limitless invoicing, proposals, and contracts as well as a suite of upgraded capabilities with their Pro plan, which starts at $12 per month or only $9. 

2. Freshbooks

Any owner of a small company seeking an accounting solution that can do more than simply produce invoices may find one in Freshbooks. Freshbooks provides this option. More than one hundred different connectors and a variety of automated processes that save time are incorporated into the Freshbooks program. 

Freshbooks provides help through several different channels, including email, telephone, and social media platforms. This contributes to the company’s great customer service, which is accessible around the clock.


A free trial version of Freshbooks is available for 30 days. The prices of their other packages vary from $15 to fifty dollars, and you may even receive bespoke pricing that is tailored to your unique requirements and circumstances.

3. Zoho Invoices 

Zoho Invoice is yet another excellent choice to consider, particularly if your company conducts a significant amount of multinational invoicing or if you are simply looking for a solution that will provide you with excellent invoicing automation.

The UI of the free invoicing software for small businesses is user-friendly and straightforward, and it offers help in many languages around the clock. Additionally, it supports more than 14 different integrations and includes at least 10 different online payment methods.


Small companies may greatly benefit from using the free invoicing software provided by Zoho Invoicing. You won’t have to pay for anything that we do, but there is a limit of 1,000 invoices that may be generated each year. But don’t worry; even if you go over your allowance, you can always contact customer care and ask for a specialised package.

4. QuickBooks

The online version of QuickBooks is a payment and invoice software that is both intelligent and simple to use, making it an excellent choice for any small company. It will provide you with amazing invoicing capabilities along with helpful features such as an automated computation of sales tax. And since it is compatible with over 180 of the most widely used third-party systems and applications, you may expand its capabilities by integrating other software.


You may try out QuickBooks Online for free for thirty days without having to provide any credit card information to do so. The cheapest plan, for a single user, is $25 per month and includes all tax features. The cost for numerous users might vary anywhere from $50 to $180, depending on how many people will be using the software.

5. Square Invoices

Square Invoices makes it simple to generate and distribute invoices for all kinds of companies that sell physical or digital products. The accounting software gives proprietors of small businesses the ability to generate an infinite number of invoices and estimates.

Although there is just one invoice template available, users have a lot of leeway in personalising it to fit their needs. In addition, the program is capable of mobile invoicing, a multitude of connectors (over 100), sales tracking, and handling contact information. 


Both up for a Square Invoices account and delivering invoices to customers are completely free of charge. You will, however, need to pay to make use of every function that the platform offers, such as more sophisticated workforce management. If you wish to make use of these additional features, the software is going to charge you an additional 2.9% plus $0.30 for each invoice.


Invoicing software for small businesses is beneficial as it makes it simple to send invoices to customers, keep tabs on your revenue, and automatically send payment reminders to customers who haven’t yet settled their bills. 

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